All STP data that you submit to the ATO via HR3 is encrypted throughout the process. This secure process is controlled using the ATO’s Operational Framework (OF), which is an implementation methodology to mandate the security for all STP data-flows from end-to-end. HR3 has OF certification (from the ATO) which certifies security and privacy.
HR3 payroll already takes care of this process for you so all reportable information contained in the HR3 database is reported. Further information and general guidance on the types of payments, lump sums, allowances and deductions that are reported through STP is available here:
Fixing payrun mistakes is straightforward in HR3 payroll under STP. If you correct the mistake in the following payrun, then you don’t need to do anything as the updated YTD figures will be submitted via the pay event (PE) for that payrun.
If you correct the mistake via a separate off-cycle adjustment run and the employee is continuing employment with the company, then the updated YTD figures will automatically be reported via the following pay event (PE) that includes that employee. If the employee has ceased employment with the company, then you should submit the updated YTD figures via a separate pay event (PE) for the adjustment pay or via an update event (UE) for the affected employees.
Additional information for correcting a pay event report can be found here:
For your ‘on-cycle’ payruns, the answer is Yes, you must submit your pay event (PE) report to the ATO “on or before the date the employee was paid” (effectively when you generate the EFT payment). For ‘off-cycle” pays that contain fixes or adjustments to a previously reported STP pay event, then you can submit on the following ‘on-cycle’ pay event.
The ATO system has a message queue so that all STP information that has been successfully lodged, but not yet processed, will resume when it comes back up. During the period that the ATO system is down, STP submissions are rejected and will return an “unsuccessful upload” message which means that the employer will need to try that upload again.
It depends. To be exempt from issuing payments summaries to your employees, you will need to make a finalisation declaration. This declares that you have provided all required information for the financial year through your Single Touch Payroll reporting.
If you have employees that have not been reported through STP then you will still need to supply them with an annual payment summary. Note that this will be known as an income statement in myGov You may also elect to provide your employees with an annual payment summary if you wish. HR3 payroll will continue to be able to print/email annual payment summaries.
You may be exempt from giving payment summaries and a payment summary annual report for the amounts you reported through Single Touch Payroll. This information will be made available to your employees (as an income statement) in ATO online services, accessed through myGov.
You can elect to supply them with an annual payment summary as in previous years or they can request those details from the ATO.
Find out more about STP for employees and myGov here:
https://www.ato.gov.au/Business/Single-Touch-Payroll/Single-Touch-Payroll-for-employees/
You make a finalisation declaration by providing a finalisation indicator for an employee (including directors, contractors, and so on) as part of your Single Touch Payroll reporting. This will usually be done as an update event at the end of financial year but may also be done throughout the year for specific terminated employees via a pay event.
Here is the ATO’s guidance on finalising your STP reporting:
Return to Intro to Single Touch Payroll